Save 2 hours every week by letting AI plan your daily schedule and emails in 10 minutes
Beginner
10 min
English
Learn how to use a free AI chatbot to instantly build your daily schedule and draft an update email for your team.
Steps
- Open your web browser and go to chat.openai.com (ChatGPT) or claude.ai (Claude). Sign up for a free account if you do not have one.
- Copy the prompt template below and paste it into the chat box at the bottom of the screen.
- Replace the words inside the curly brackets {like this} with your own real information. For example, replace {job_role} with 'project manager'.
- Press the arrow button or hit Enter on your keyboard to send your message.
- Read the AI's answer. If you want to change it, just type a simple request like 'Make the schedule start at 10 AM' and press send again.
- Copy the schedule and email draft from the AI, and paste them into your calendar and email app.
Prompts to Use
I am a {job_role}. I have these tasks today: {task_list}. I have {available_hours} hours available to work. Act as my productivity assistant. Create a realistic daily schedule with time blocks for each task, including short breaks. Then, write a short email draft to my team explaining my focus for today. The email must be friendly, professional, and under 80 words.
Tools Used
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