Run a board meeting that stays on track and ends with clear decisions in 10 minutes of prep
Beginner
10 min
English
Generate a time-boxed, decision-focused board meeting agenda with owners and pre-reads in one prompt.
Steps
- Open ChatGPT or Claude in a new chat.
- Copy the prompt template below.
- Replace each {variable} with your real details (company, stage, topics, duration, attendees, board composition).
- Paste the filled prompt and press enter.
- Read the draft agenda; note any item longer than 15 minutes that should be a pre-read instead.
- Reply to the AI: 'Move any status-update item to a written pre-read section. Keep only items that need live discussion or a decision.'
- Copy the final agenda into a Google Doc or your calendar invite.
- Send the invite plus the pre-read list to board members at least 48 hours before the meeting.
Prompts to Use
You are an experienced startup board chair. Help me draft a focused board meeting agenda. Context: My company is {company_description}, currently at {company_stage} stage. This is a {meeting_type} board meeting. The meeting lasts {meeting_duration} and has {attendee_count} attendees, including {board_composition}. Key topics I want to cover: {key_topics}. Constraints: Prioritize strategic discussion and decisions over status updates; assign a time block and owner to each item; state the desired outcome per item; flag any item that is better as a written pre-read. Output format: A structured agenda with time blocks, owner per item, desired outcome per item, and a separate 'Pre-reads needed' section at the end.
Tools Used
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